5:09 – call to order. Joel got me a drink; he must know I still have a cold!
Ed thinks he’ll be back for the February meeting; I’ve left updates out, but he’s been ill.
5:10 – going over minutes. I don’t have them in front of me, so I won’t respond on this.
5:13 – Report of the President. (Kevin is here.) It’s Judy’s last meeting — “originally I thought it was a life sentence”, but it’s gone by fast. Kevin – “The board is stronger because you’re a member.”
New board members were chosen & Kevin will write them a welcome letter on behalf of the board.
“Year of three head librarians.” One of the big accomplishments was bringing Mark on board. “It’s important to remember that the professionals that work here held this place together incredibly. … You guys and those not in this room did a fantastic job.” recalls a flood where Joel & his team helped.
A year ago in January they had a board retreat; will discuss whether to have another later on.
5:16 – “we have a way to go” regarding goals for the board.
5:17 – Judy thought the facilitator did a good job guiding the board in the group setting.
Kevin – “to be a board that was more active especially in legislative affairs and advocacy.” Thanks Donna for her work in this area. “Making advocacy a yearlong event, thinking about budget yearlong.” Thanks Jabian and the rest of the board as well. Doreen, Wen & Anne brought the City Councils in to see this facility.
5:19 – Kevin’s one goal: Most important responsibility to have closer relationship with Foundation.
Susan comments on Bob’s presence & how meaningful it’s been to have him participate every month. Bob says he is “addicted to it.” “Thanks for having me at the table. It means a lot. … I don’t have a date tonight.” (laughter)
5:22 – Mention of the Friends – a “trio” that keeps this place phenomenal.
A lot of success in terms of automation and updating of technology. New desk & tables at FPBL, opened up the area. [Pictures to come on that today or tomorrow.]
This year will be the time to write a new strategic plan.
5:23 – Mark thanks Jyoti and Jabian for coming to City Hall with him to meet the five candidates for the board; an “enjoyable evening.” The Mayor & City Clerk (Rushford & LeDuc) were very helpful as well. Any of the candidates would have been good.
5:25 – continues with head librarian’s report; tremendous amount of work in youth services; connections with the public schools.
The furniture for FPBL had to be assembled on-site, it all came together with mucho help from the staff.
Doreen – “I wish you could have seen patrons’ faces” when they see the new setup. “A boost for the staff too.” They’ve lost a branch head and a children’s librarian at FPBL, so this helps.
Thanks to Maria for the $ for the new desk.
Mark – within hours, he got a phone call; the very next day he got a letter; both complimentary to the new furniture.
5:30 – nice meeting with the Mayor, who came to the library, with the director of CWMARS, discussed that CWMARS is located in the city, mention of a bookmobile. Mayor is enthusiastic about getting bookmobile on the road this summer. Over the last four days, he’s [JOB] been trying to put together funding on that.
5:31 – Last week, Jim Izatt [of talking books] & Mark made an impact statement regarding budgets in Boston. Rob has been instructed to do a budget with a 7.7% cut. 21% cut in talking book library. Talking Books have done better than other areas in the budget in recent years.
Perhaps will work with Donna on advocacy for Talking Books.
5:34 – “49 week notice” that we need to keep advocating for Talking Books to stay here and not be consolidated [perhaps with Perkins in Watertown]. Talking Books has been here since 1978.
5:35 – Kevin notes that John Binienda is a big supporter of the Talking Book library.
Friday, March 11, 2011 – library legislative breakfast will be here.
5:37 – Jyoti – timing of minutes. (?) [I think – my mind wandered]
5:38 – Donna – Finance – minutes of November 9 finance meeting:
Discusssed FY2011 Combined Trust Fund Expenditures
Wei Jeng-Chu’s ALA membership in the amount of $365 approved.
Joel W’s meetings had been approved but he had not yet attended.
approved one staff member attend URI
oral report of today’s Finance meeting – request for payment of funds –
Saxe Fund $53 for ALA and MLA membership for Denise
Travel & Conference – add’l for a conference
Green Fund – board & staff recognition in Feb for about $1000 (probably will be about $850)
volunteer recognition – $1300
proposed board retreat in January – not to exceed $1000
board appreciation gift to staff – $200
$4350 for movie licenses – main, FPBL, and GBV
$1500 for insurance for murals on loan from the Smithsonian
total for Green – $9600
total for Saxe – $203
5:46 – Friends met on November 16.
They’re having a 25 cent booksale on January 29; have a Friday morning preview versus a Thursday evening preview. Bookstore now has gift certs. In October, bookstore – $2424ish; booksale from last month $2219.50 – $494 in children’s area. Not quite as high as they used to be, but pretty good.
Friends want to join the National Friends of Library organization (ALTAF)
New pass to Worcester Historical Museum (given free)
Fitchburg Art Museum passes for $75. Thinking of passes for Fruitlands and DeCordova.
Thinking of permanent sign for the Friends to indicate their sponsorship of programs ($150) whenever there’s a program sponsored funded by Friends, all or in part.
Marionettes will be here on Dec 29. Tickets available tomorrow!
end of Friends report
5:50 – Judy & Maria – Foundation Update. Judy reiterates need for strong relationship between the three organizations.
Maria – Foundation had an open house last week at FPBL. Thanks board members who came. Three city councilors, Mike Moore, Bruce Gaultney were at FPBL that night as well. Processing year-end gifts to the foundation.
Maria – working on LSTA grant for library; board recruitment efforts. Meetings with TD Bank, Melinda Boone, Anne Lisi. Tomorrow, tea to promote foundation’s planned giving to longtime members of the friends. First expenditure of head librarian’s fund.
Bob reports that we have made big inroads with Fallon (Bill C. had recommended this last time).
Maria – Fallon has provided resources for in-kind design resources, board recruitment, and the author’s event.
5:56 – Susan – can we keep Judy as the liaison to the foundation? Kevin thinks not, when she’s no longer a board member.
5:57 – Nominations for the four offices
Kevin, Bill Coleman for P
Terry, Susan, Jabian for VP
Jyoti for Secretary (Dante is nominated but declines)
Donna for Treasurer
voting will take place in January
Also, financial committee will accept nominations in January.
6:03 – Old Business –
Donna would like to discuss library’s budget – advocacy letter to city councilors regarding local budget and loss of positions due to early retirements. This Thursday, meeting with city CFO & Mark.
Regarding state budget, Donna requested more legislative agendas for FY12. Once there’s an impact statement from the mayor, they’ll be better able to address this.
6:05 – more Old Business –
Bill C. – offering ICT quarter page. Also, putting 20-30 minute infomercial on WCCA and government channels. cameo from political leaders?
6:07 – New Business –
Annual retreat: having retreat in 2-hour timeblock after January meeting. There might be time constraints about this (putting a vendor in the system). So — might not be in January, but first would like to see if people would like to have a retreat.
Terry felt last time was too late; 6-8pm timeblock suggested by Kevin would be good.
Jyoti worries that the social aspect of things might be curtailed; Kevin suggests that keeping the meeting tight would help keep this on the early end of things.
6:12 – If we can’t do it in January, Kevin will communicate that and find another date.
Jyoti – heard Mark speak about marketing. Do we have a partnership with WAM at this point?
Maria – loose relationship.
Jyoti recommends strengthening relationship. [Sorry — I’m getting tired of typing.]
Bill – Worcester State University – since Pres. Ashley was on the board, can we send a letter of congrats to them for being elevated to a university?
6:16 – Bill, continued – Eric (works as a volunteer at the library) — Bill feels that he’s an incredible role model, triumphed over adversity, he’s in college and would like to see the young people working here recognized.
Kevin – can that be folded into the existing event and call those people out individually?
Anne – starting in January, 4 students from WPI will be putting together a game presentation and will be working here for a couple of months.
6:20 – Jyoti – back to Worcester State U. – concern is that we’d then need to be vigilant about recognizing other schools, etc., going forward.